prevent forwarding calendar invites in outlook 2016

If you make a change to the meeting time, date, location or attendee list, and then attempt to save the meeting, Outlook only offers you two choices. If you require that all attendees have the most recent copy of changes for any given meeting, share the documents via a sharing service, such as OneDrive for Business. If you make changes to one set of attachments, these changes do not propagate to the other exceptions. As exceptions are added to recurring meetings, new copies of the attachments are created. Each exception contains its own copy of the attachments. Avoid using a recurring meeting to share attachmentsĪttachments add to the complexity of recurring meeting exceptions. After you complete this step, the new organizer should create a new recurring meeting. To do this, set an earlier end date and send the update to all attendees. To change the meeting organizer of a recurring meeting, end the recurring meeting. Outlook does not provide a way to change a meeting organizer. Note: If you end the meeting series early, exceptions associated with the recurring meeting are lost. This ends the meeting series early, while keeping a record of previous meetings. The best option is to set a new end date and then send the update to all attendees. If you cancel the recurring meeting altogether, that history is lost. This allows you and the attendees to keep a record of the meetings that occurred in the past.

If you need to make a change to a specific instance within a recurring series, it is recommended that you delete the specific instance and create a new individual event on its behalf.Įnd a recurring meeting before the original end dateĪlthough you can cancel a recurring meeting, a better option is to change the end date for the series.It is simpler for clients to handle a smaller number of occurrences in a series. Limit the recurring series to a small number of occurrences.Always use the Remove from Calendar command to process meeting cancellations. Process all meeting requests and cancellationsĪlthough you can delete a meeting request directly from your Inbox, you should properly process the meeting request by either accepting or declining it. If there is a user who needs to be included/notified of a meeting, ask the organizer to add this user to the original meeting. In addition to the calendar information below, see best practices for Outlook article.ĭo not forward meeting requests. In addition, we'll introduce you to calendar improvements that are specifically targeted to make your experience more consistent. In this article, we will guide you through the use of the Calendars various functions.

This integration makes the Calendar component one of the most popular features of Outlook. The Outlook Calendar fully integrates with email, contacts, and other features.

Prevent forwarding calendar invites in outlook 2016